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Administrative Assistant

Taft, California
Sep 16, 2019


The Administrative Assistant – 6th Floor Message Center is responsible for a broad range of activities including Board Meeting preparation. This role must maintain a confidential, close and highly responsive relationship in a fast-paced environment.


  • Update and email status sheets each morning (Executive and Admin Assistant schedules)
  • Answer roll over calls from 6th floor Executives and their Admins, email messages and keep a daily and weekly call log
  • Reserve 6th floor conference rooms, including entering into Outlook, sending a report daily and back up support for all other conference rooms in Corporate AA
  • Board Meeting preparation: Loading Board binders with materials, utilizing Boardvantage (Meeting and Collaboration software) for meeting preparations; ordering catering for all meetings, ordering flowers, preparing documentation for meetings and dinner, preparing vouchers for each paid meeting, set up day of Board meeting and provide additional support as needed
  • Proofreading Director travel itineraries, copying and distributing final itineraries to Security
  • Director payments: create vouchers and send payments, log all payments for CY and FY and reimbursement of travel for Directors
  • Director Information Guide: update and distribute guide pages with current information
  • Prepare and distribute materials for two mailings to Directors per month (vouchers, memos & letters)
  • Update and distribute 6th floor diagram and phone lists as needed
  • Assist in preparation and distribution of event tickets and miscellaneous assistance with event ticket administration as needed

Additional Information

  • Ability to professionally interface with all levels of Management and their support teams in a highly confidential manner
  • Self-motivation and organization skills required along with strong interpersonal skills and attention to detail
  • Excellent interpersonal, communication, grammar, and telephone skills
  • Ability to handle numerous tasks simultaneously
  • Must be familiar with accounts payable, receivable, and budgeting
  • Strong computer skills: knowledge of Microsoft Office (including PowerPoint, Access and Excel) required, Boardvantage and SharePoint Administration preferred


  • High school diploma required. College courses in Business preferred
  • Five or more years of administrative assistant experience in an executive office environment required


Work Authorization

No calls or agencies please. Emerson will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Equal Opportunity Employer

Emerson is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.

If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to [email protected]. About Emerson

At Emerson, we are innovators and problem-solvers, focused on a common purpose: leaving our world in a better place than we found it. Each and every day, our foundational values—integrity, safety and quality, supporting our people, customer focus, continuous improvement, collaboration and innovation—inform every decision we make and empower our employees to keep reaching higher. 

As a global technology and engineering leader, we provide groundbreaking solutions for customers in industrial, commercial, and residential markets.

Our Automation Solutions business helps process, hybrid, and discrete manufacturers maximize production and protect personnel and the environment while optimizing their energy and operating costs. Our Commercial & Residential Solutions business helps ensure human comfort and health, protect food quality and safety, advance energy efficiency and create sustainable infrastructure.

Emerson, a Fortune 500 company with $17.4 billion in sales, more than 20 Innovation, Solutions & Engineering Centers, and 200 manufacturing locations worldwide, is committed to helping employees grow and thrive throughout their careers.

Whether you're an established professional looking for a career change, an undergraduate student exploring options or a recent MBA graduate, you'll find a variety of opportunities at Emerson. Join our team and start your journey today.